Onboarding and e-signatures - RecruitBPM

Streamlined Hiring to Onboarding Transition

Transitioning from hiring to onboarding shouldn’t feel like a handoff—it should be seamless. Our platform bridges the gap by automating offer letters, e-signatures, and onboarding workflows. With just a click, candidates become employees, ensuring a smooth start while saving time for HR teams and creating a positive first impression.

  • Automated offer letters generate using candidate name, role, salary, and start date instantly.
  • -signature integration sends offers for digital signing eliminating printing and mailing delays.
  • Offer letter templates create role-specific packages including salary, benefits, and equity details.
  • Collaborative hiring workflows route offers through hiring manager, HR, and legal approvals automatically.
  • Bulk candidate actions move multiple candidates to onboarding or rejection status simultaneously.
Manage Documents
Offer e-signature

Personalized Onboarding Workflows

Every new hire is unique, and their onboarding experience should reflect that. Our platform allows you to create personalized workflows tailored to roles, departments, or locations. From welcome emails to role-specific training, we ensure new employees feel valued and supported, setting the stage for long-term engagement and success

  • Customizable onboarding checklists assign IT setup, paperwork, and training tasks per role automatically.
  • Automated welcome emails send on offer acceptance with first day details and company resources.
  • Configurable onboarding templates create department-specific workflows for sales, engineering, or operations hires.
  • Onboarding status dashboards show completion percentage and overdue tasks across all new hires.
  • Starting date tracking sends reminders to HR, managers, and IT 30/14/7 days before arrival.

Paperless Onboarding with E-Signatures

Say goodbye to paperwork. Our e-signature functionality simplifies document management, allowing new hires to complete forms digitally before their first day. From tax forms to contracts, everything is stored securely in one place. This paperless process saves time, reduces errors, and ensures compliance with ease, creating a hassle-free experience.

  • Enable digital forms so new hires complete I-9, W-4, and direct deposit before day one.
  • E-signature integration sends tax forms, contracts, and NDAs for remote signing electronically.
  • Paperless document management stores all signed documents with version history and audit trails.
  • Pre-boarding portal gives new hires access to handbook, benefits info, and forms immediately after offer acceptance.
  • Mobile-first onboarding lets new hires complete all paperwork from phone or tablet anywhere.
Paperless onboarding
Background Checks and Screening

Compliance Made Simple

Compliance doesn’t have to be complicated. Our platform ensures all onboarding processes meet legal and organizational requirements. From reference checks to tax forms, we automate compliance tasks and provide audit-ready records. This reduces risk, saves time, and ensures your organization stays ahead of ever-changing regulations effortlessly.

  • Automate reference checks by sending customized questionnaires to references with deadline reminders automatically.
  • Integration with background verification pulls criminal, credit, and employment history directly into candidate records.
  • Compliance documentation tracking flags missing I-9s, E-Verify, or right-to-work documents per hire.
  • GDPR compliant data stores candidate information with consent tracking and automated deletion requests.
  • New hire credential verification confirms licenses, certifications, and degrees before start date automatically.

Engaging Onboarding Experience for New Hires

First impressions matter. Our onboarding solution creates an engaging experience that helps new hires feel connected and confident. From welcome messages to clear role expectations, we provide the tools to set them up for success. Engaged employees are productive employees, and it all starts with a great onboarding experience.

  • Send automated pre-boarding emails with welcome messages, first day agenda, and team introductions.
  • Provide training materials giving new hires access to role-specific resources before start date.
  • Candidate timeline tracking shows every touchpoint from application through first 90 days visually.
  • Automated reminder notifications alert new hires to complete forms, watch training, or schedule meetings.
  • Candidate experience management collects feedback at application, interview, offer, and onboarding stages automatically.
Paperless onboarding

What customers are saying about us

"Lots of features, constantly improving, and low cost...."
Matt ARecruiting - Staffing
Matt A
"In my entire recruitment career of 5 years, this hiring software solution..."
Andrian K.Senior Recruiter
Andrian K.
"Finally an all in one ATS & CRM at an affordable price..."
SeanTheMasonGroup
Sean

Elevate your recruitment process with RecruitBPM, where AI-driven technology meets human expertise to deliver the best ATS recruitment solutions.

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