In a competitive healthcare IT consulting landscape, standing out requires more than just knowledge, it requires efficiency and agility in all aspects of business especially in recruitment.
Virtelligence founded in 1998 has created a niche providing high quality healthcare and IT consulting services specializing in EMR, EHR and ERP solutions. With over 20 years of industry experience, a strong team of over 200 recognized consultants and an extensive client portfolio Virtelligence has been a beacon of success.
However, their progress was hampered by somewhat outdated manual recruitment methods which not only took time but reduced the overall quality of candidates which has led to prolonged recruitment and a higher chance of losing a top talent to the competition.
To address these challenges Virtelligence is now turning to Recruitment Lifecycle Automation, this one-of-a-kind solution draws on cutting-edge technology that simplifies every phase from selecting possible applicants to the final placement decision.
Simple tasks, which can take a long time are automated with the help of RecruitBPM so that this will Virtelligence to ease the hiring process for applicants and hence lead to quicker and more successful placement. Strengthening the ability of the market to quickly adapt to industry requirements as well as customer needs is anticipated as a result of this strategic approach.
Challenges
Before embracing the technological advances in recruitment, Virtelligence dealt with several challenges:
Manual Recruitment Processes: Their current system was full of paperwork leading to repetition of the same tasks. This provided not only a lot of unnecessary work but also a lot of errors, as the same information had to be entered over and over again.
This dual effort drained their resources and made the whole operation less efficient, as a result, the process was slow and took too long to hire new employees which was frustrating for employees and job seekers alike.
Limited Candidate Engagement: Virtelligence found it difficult to communicate effectively with potential hires due to time consuming tasks. These projects were so much time consuming that the company could not focus on building strong relationships with candidates which is essential if they are to secure a source of skilled workers that they can be relied upon.
Virtelligence needed to Improve these processes to allow their recruiters to spend more time getting to know each candidate better, creating a more robust and reliable talent strategy. It would not just attract top talent but it would also encourage continued engagement throughout the recruitment process.
Inadequate Visibility: Without a centralized framework it was difficult to quickly understand where candidates were in the hiring process. This lack of a clear vision made it difficult for Virtelligence to effectively manage each candidate’s recruitment journey.
As a result, recruiters were often unaware of a candidate’s progress which led to delays and miscommunications. This scenario brought out the necessity of a system that might straight away give prospective employees clean information regarding all positions in order to have a recruitment process without any hitch and thus make it streamlined for the candidates as well as recruitment teams.
Need for Improved Productivity: It became clear that increased recruiter productivity was essential to enhance recruitment efforts. Virtelligence needed to simplify their routine tasks in order to spend more time personally networking with candidates.
This shift in focus will not only improve the overall experience for the candidate but also create stronger relationships and Virtelligence lacks focus on these human aspects and could not better understand the needs of applicants and tailor their strategies accordingly.
Amidst all the difficulties they encountered, Virtelligence were resolute in finding strong answers to improve their procedures and fortify their business stance.
They teamed up with RecruitBPM owing to their desire for development and embarked on a mission to totally re-structure their employment process which is expected to increase productivity and efficiency through a better hiring system.
It was anticipated that the recruitment process would be speeded up and made more efficient through cooperation which would enhance their performance as a whole.
Here is a graph showing the impact of various recruitment challenges faced by Virtelligence. Herewith every bar represents different challenges whose span denotes their intensity or impact. The diagram distinctly demonstrates areas where massive attention was required in order for recruitment processes to have proper technology-driven functioning constantly.
Solution
The solution was to introduce RecruitBPM with a suite of AI-powered and automation tools aimed at changing how people are typically hired.
These tools were designed to make the hiring process faster and more efficient helping Virtelligence find the right people without the usual hassles and time consuming steps.
Optimized Recruitment Process: RecruitBPM significantly improved the way Virtelligence recruits new employees with the state-of-the-art ATS features. These features include AI-powered candidate sourcing to help find qualified candidates faster, social recruiting to tap a wider network and automated screening that selects candidates without human bias.
In addition, increasing your chances of landing a job could be done through video interviews as they are an ingenious way to meet with candidates while conserving time and resources. On the other hand, editable reports enable one to gather vital data at each stage which enhances quick and optimal decision-making process.
With these advanced tools RecruitBPM has significantly cut the time from job placement to finding the right candidate.
Here is a bar graph in the RecruitBPM system that represents the contribution of each factor to recruitment success. Each segment, AI-powered sourcing, social recruiting, automated screening, video interviewing and customizable reporting was given the same valuable impact, facilitating their impact on improving recruiting efficiency. Through this visualization, we can obtain a clearer grasp of the way these modern tools function to enhance recruitment processes.
Automation of Recurring Tasks: The platform’s advanced AI tools are designed to efficiently handle common tasks, these include pre-screening candidates and managing email communications.
As a result, Virtelligence frees up more time and energy to communicate directly with potential hires and by being more personally involved they can now better understand the needs and strengths of their candidates.
This helps to make informed decisions, ultimately improving the hiring process. Automation not only speeds up their workflow but also improves the recruitment process by ensuring that no details are missed.
Enhanced Candidate Sourcing: Virtelligence has dramatically improved the search for potential employees. The company has also embraced new email marketing tools and updated methodologies via multiple collaborations to span different job boards.
This means that candidates can now be reached more effectively ensuring that candidates are the best fit for the positions on offer.
Centralized Candidate Management: Centralized candidate management with RecruitBPM’s ATS system brings all information and communications about potential hires to one place.
Therefore, Virtelligence can view everything in one shot which improves communication among team members and decision making on their part. Having all the information in one place makes it easy to review and update candidates, track their progress through the hiring process and share updates with everyone involved.
It helps Virtelligence to have a less complicated form of standardizing this process with a great focus on getting effective measures aimed at recruiting qualified candidates into their organizations.
The above diagram is a confirmatory representation of needing a single place which helps in communication, healthy decision-making and orderly staff on hiring by following their trajectories and providing information to people that are relevant. A vital component of the centralized system that makes the entire recruitment process smoother and more efficient is represented by each segment.
Advanced Reporting and Analytics: Virtelligence uses customizable analytics widgets that provide deep insights into their recruitment process as these tools help Virtelligence see how well their hiring strategies are working.
Scrutiny has been directed at their recruitment strategies regarding better hiring decisions which eventually resulted in effective recruitment and enhanced product development. Widgets also allow for continuous improvement because they can quickly identify areas for attention and adjust their strategies accordingly.
This ongoing responsive revolutionizes Virtelligence completely thus making them different from competition by attracting the best talents and keeping them around.
Here is the graph representing the impact of advanced analytics on the recruitment success at Virtelligence. The graph displays three key metrics:
Green Line: The number of successful hires, showing a significant increase from 2019 to 2023.
Blue Line: The speed of the hiring process, measured in days, with a decrease indicating a faster process.
Red Line: The employee retention rate, as a percentage, which has also shown a steady increase over the years.
Employing analytic tools has turned out to be so useful and helped improve hiring efficiency, speed, and retention rate, this fits well with the ongoing transformation objectives of Virtelligence which match every current business seeking to exist within a competitive marketplace.
Accomplishments
The addition of RecruitBPM produced amazing results:
95% Candidate Placement Rate: Virtligence has demonstrated the effectiveness of its recruitment process by targeting 95% of candidates received.
These impressive statistics highlight the power of matching the right people with the right jobs, and through a well-organized and efficient process Virtelligence was able to consistently place a large percentage of candidates in the right positions.
This achievement demonstrates not just satisfaction among employees and workers, but it also shows a profound understanding of the industry. As a result, Virtelligence stands out as a trusted partner in recruitment helping many individuals and companies achieve their employment goals.
Here’s a graph illustrating the success of Virtelligence in candidate placement, as shown, 95% of the candidates received were successfully placed in suitable positions, reflecting the effectiveness of their recruitment process. This high placement rate highlights the company’s proficiency in matching the right people with the right jobs and showcases their deep understanding of the industry.
15% Improvement in Client Retention Rate: Virtelligence saw a 15% improvement in client retention thanks to better client satisfaction. This was achieved through the use of RecruitBPM which improved their productivity.
RecruitBPM has been instrumental in improving their performance which ultimately made clients happier and led to longer commitments, and through streamlining these processes, Virtelligence not only kept hold of its existing clients but also enhanced the range of services it offered.
Here is a graph showing the impact of RecruitBPM on Virtelligence’s client retention rate. It shows client retention before and after implementing RecruitBPM, and highlights a 15% improvement driven by improved productivity and client satisfaction, also the descriptions explain the key variables and their effects.
$3000 Reduction in Cost Per Hire: RecruitBPM dramatically reduced costs in Virtelligence’s hiring process, resulting in a significant $3000 reduction in cost per hire.
The advancements enabled better hiring processes and tools that could be sent to other areas with the organization.
Using RecruitBPM streamlined the whole process, making it not only easier but faster and more efficient as these changes had a positive impact on Virtelligence overall financial structure and operating efficiency.
Bar chart showing the cost per hire before and after implementing RecruitBPM. The chart visually represents a significant reduction in hiring costs, from $6000 to $3000 effectively, demonstrating the impact of the RecruitBPM.
25 Days Reduction in Time-to-Fill: Virtelligence made a smart move by adopting RecruitBPM reducing the time it takes to fill a job opening by an impressive 25 days.
By filling positions quickly, Virtelligence is better equipped to meet their clients’ needs faster ensuring continued high-quality service. These changes have had a positive impact on the company’s overall performance.
Here is a bar graph showing the impact of adopting RecruitBPM on the time it takes to fill a job position in Virtelligence. As shown, the decrease is substantial, from 60 days (before) to 35 days (after), a reduction of 25 days. This scenario clearly highlights the effectiveness of the new strategy in facilitating the recruitment process.
Conclusion
When Virtelligence decided to use RecruitBPM’s ATS and CRM system, it was a game-changing move as this partnership did more than just increase their productivity, it made the process of finding and managing candidates easier and more efficient and significantly improved the candidate experience.
Additionally, the cost savings were substantial allowing Virtelligence to distribute resources elsewhere in the business more efficiently. These gains helped reaffirm Virtelligence position as a leading player in the healthcare IT consulting industry.
Virtelligence has not only established themselves as a benchmark for Health IT consulting services, but it has also cleared the way for recruitment practices transformation using modern technologies in recruitment by adopting RecruitBPM.
This case study demonstrates the influential role of sophisticated recruitment technologies in modern business making it more efficient to operate and compete in a restless market.
